Live Projects

AI systems we've built and deployed for real businesses. These aren't demos - they're running in production right now.

Client Project

The Sonic Sanctuary

A sound therapy practice running sound baths and drum circles in Kent. We replaced six disconnected tools with one unified operating system.

SquarePayments
WeeblyWebsite
CarrdLanding page
Google SheetsManual tracking
WhatsAppManual messages
EmailManual comms

Six disconnected tools. Nothing talks to anything else.

SS OS
StripePayments
Google SheetsDatabase
DashboardAdmin
WhatsAppAutomated
WebsitePublic
EmailAutomated

One system. Everything connected.

How it works

Customer books
Stripe payment
Sheets updated
WhatsApp confirms
Event check-in

Event Management

Create, duplicate, and manage sound bath and drum circle events. Automatic expiry, capacity tracking, published to public website.

Stripe Payments

Online bookings with Stripe Checkout. Pass system for regular attendees. Automatic receipt emails.

Intro Pass System

First-time visitor passes at reduced rate. One per customer, automatically enforced.

WhatsApp Integration

Automated event announcements to 140+ member sound bath group and 50+ drum circle group. Customer follow-ups.

Customer Comms

Booking confirmations, reminders, and follow-ups via email. B2B invoicing for corporate clients.

B2B Booking

Corporate and charity bookings with custom pricing. Invoiced separately from public events.

Public Website

Events page fed from same data source as dashboard. Real-time availability. No double-entry.

200+
Events Managed
140+
Sound Bath Community
1
Unified Platform (replaced 6 tools)
Client Project

Performance Interpreting

A BSL interpretation agency managing bookings, interpreters, and staff across the UK and Ireland. We replaced spreadsheets and email chains with a custom operating system.

Email chainsScattered comms
SpreadsheetsMultiple files
Phone callsNo record
Manual bookingCopy-paste
Paper trailsFiling cabinets

Fragmented. Nothing connected. Easy to miss things.

PI OS
SupabaseDatabase
Staff PortalRole-based
Email ExtractorAI-powered
Google SheetsDashboards
FreeAgentInvoicing
M365Email

One system. Everyone on the same page.

How it works

Client enquiry
Booking created
Staff assigned
AI extracts details
Invoice sent

Booking Management

Complete booking lifecycle from enquiry to completion. Status tracking, assignment, notes, timeline.

Staff Portal

Role-based access for 6+ team members. Each staff member sees relevant bookings, manages their workload.

Email Extractor (AI)

One-click email parsing using Claude AI. Searches staff's M365 mailbox, extracts booking details from email threads automatically.

Google Sheets Integration

Read-only dashboards for Festivals, Seasons (football clubs), and Tours (Live Nation). Pulls from existing spreadsheets the team already uses.

Interpreter Database

379 interpreters (346 BSL + 33 Irish) imported and searchable. Skills, availability, location, qualifications.

Automated Workflows

Confirmation emails, status updates, nudge system for stale bookings. Reduces manual follow-up.

379
Interpreters in Database
6+
Staff Using Daily
1
Platform (replaced spreadsheets + email)

Want something like this?

We build custom systems for small businesses. No templates, no bloat - just what you actually need.

Get in Touch →